I’m speaking at #ESPC19!

15. Oktober 2019 Hinterlasse einen Kommentar

Intelligent Acceleration of daily Work with OneDrive

The countdown is on to the European SharePoint, Office 365 & Azure Conference – just 7 weeks to go!

Join me on Wednesday 4th of December for my session “Intelligent Acceleration of Daily Work with OneDrive

OneDrive is more than a client for synchronization with the cloud. The daily work in the team and with external people can be significantly accelerated with OneDrive, if we are familiar with the specifics of OneDrive. The talk explains the basic principles of OneDrive, explains features such as Files On Demand, Share and History, and demonstrates in practical demos how the intelligence of SharePoint has been integrated with Office and Windows 10 as a presentation Layer with the latest status from all document libraries via OneDrive.

Benefits of Attending this Session:

· OneDrive under the hood

· File Explorer as a presentation layer to SharePoint Libraries

· Intelligent Office programs

For those of you who haven’t been before, or are thinking of attending, ESPC is a really fun, welcoming event with a big focus on the topics and learning. It brings together an amazing group of speakers, sponsors and delegates, including Microsoft Leaders, Product Team members and leading community RDs, MVPs and MCMs, so we can all help each other achieve great things with SharePoint, Office 365 or Azure.

In ESPC’s own words, here’s some more about what makes the conference special and why I’m super excited to attend.

More Reasons to Attend ESPC19:

· Focus – 4x days of SharePoint, Office 365 & Azure inspiration, a real chance to dive deep into the topics, to get away from the office and think, learn and enjoy time with your peers. Within the Conference Programme Azure @ ESPC19 will also contain over 40 dedicated Azure sessions.

· Scale – The conference programme covers 11 Full Day Pre-Conference Tutorials, 140+ sessions, 2500+ peers to help you meet your objectives.

· Depth – Catering for levels 100-400, deep-dive sessions delivered by Microsoft Product Team members, RDs, MVPs, MCMs and independent experts who can tailor the appropriate levels of detail.

· BreadthKeynotes, Sessions, Tutorials and Social events. Sessions will provide learning on important topics including; Teams, SharePoint Framework, AI, Security, Graph, Power BI, Azure AD, Flow, Cosmos DB, Windows 10, APIs, IoT, Microsoft 365, Governance and Integration to highlight a few. Pre-Conference Tutorials will offer deep learning from the absolute experts in the areas of PnP, Machine Learning & AI, Azure Infrastructure, Insights and Data, Usage & Adoption, Productivity and SharePoint & Office 365 Development.

· Independence – Learn what’s coming and what works.

· Partners/Vendors – Meet the best local, European and international solution providers in the Exhibition Hall.

· Microsoft – Hear it first. Held in December, ESPC19 will have the most up to date learning and the very latest announcements from Ignite 2019, delivered by Microsoft Leaders and Product Team members, including Jeff Teper, Scott Hanselman, Miri Rodriguez, Vesa Juvonen and Alex Simons. 

· Setting – Amazing venues and location that facilitate comfort, ease of learning and bringing the community together.

· Connections – Multiple opportunities to connect with your peers, people facing or solving the same challenges you face.

· Experts – Simply, the best of the best. Check out this year’s ESPC19 Conference Programme.

 

Cu there ?

MSIgnite 2019 – I speak at Orlando about OneDrive

10. Oktober 2019 Hinterlasse einen Kommentar

Microsoft Ignite 2019, Orlando

Same location as last year: Orlando, Florida. A little bit later in the calendar, to avoid Hurricans. More then 25000 IT-People will attend The Microsoft Ignite 2019

 

I have two Sessions there and I’m proud to talk about 

"More Value: B2B Sync with OneDrive"

. More and more companies are in the cloud or going into the cloud. With Office 365 and Collaboration B2B Sync (Business to Business Synchronization) Microsoft is going to enhance such capabilities. This session describes the core principles for syncing from OneDrive to B2B, explains the details for a B2B Synchronization, has a live demo with a complete setup and summarizes the add value of B2B for companies. Learn how easy the job is to implement external users, have full control, and speed up collaboration processes.

 

More Value: B2B Sync with OneDrive; BRK3157

The Session codse is  BRK3157


The second Session is a Theater Session

“OneDrive Group Policies – not only for the enterprise”

More and more Group Policies for OneDrive and for Windows 10 were established to give administrators control over devices, storage, and behavior. This session describes the user behavior to sync many files from different libraries for collaboration, not only from their own tenant, but also from other tenants through B2B sync, and give the administrators full control via Group Policies. These GPOs not only for OneDrive, but also for the different devices, control Windows 10 through OneDrive Files on Demand and Storage Sense, and also help user behavior of deleting files by mistake. It includes my Top 10 of Group Policies for OneDrive

 

OneDrive Group Policies – not only for the enterprise; THR2345

The Session Code is THR2345

 

See you  in one or both session?

Bug: Configure Team site libraries to sync automatically

25. September 2019 Hinterlasse einen Kommentar

Group Policy: Configure team site libraries to sync automatically
Wer derzeit eine Team site library automatisch per Gruppenrichtlinie ausrollen möchte, wird bei der Konfiguration beim Ermitteln der eindeutigen ID , bestehend TenantID+WebID+ListID+WebUrl auf ein Problem stoßen, weil beim Klicken auf die Share-Funktion als SharePoint Online Administrator das PopUp Fenster den Link nicht anzeigt.

Das liegt nicht am Browser und ich habe Microsoft darüber informiert. Der Bug wurde bestätigt und die korrigierte Version wird derzeit wieder auf alle Tenants wieder ausgerollt. Das Ganze kann aber noch eine Weile dauern.

Workaround:

Natürlich lässt sich dieser Wert auf per PowerShell ermitteln und die einzelnen Werte per String-Manipulation auf einen einzelnen String „umbauen“:

So sollte der String aussehen:

tenantId=2ac0e372%2AF9bf%2D4c2a%2Dbe89%2D7b69e0724eb4&
siteId=%7B1bee354e%2D28b5%2D4d69%2D9bd3%2Db73b81dd1c56%7D&
webId=%7B7210d0e0%2D56f0%2D45d1%2D95ac%2D9aca68287fd9%7D&
listId=%7B67997B16%2DE45D%2D4646%2D91F5%2D3ABBC75BE765%7D&
webUrl=https%3A%2F%2Fmvphb%2Esharepoint%2Ecom%2Fsites%2Fmbuf%2Dmarketing&version=1

 

Aber natürlich ist es einfacher, zu warten…..

 

[Update 11.10.19]

In meinem Tenant funktioniert diese Funktion wieder. Bitte den Browser Cache leeren !

New challenge wanted – Neue Herausforderung gesucht

9. September 2019 Hinterlasse einen Kommentar

New challenge wanted - Neue Herausforderung gesucht

New challenge wanted. And with this heading everything is actually said. But maybe I should write something more, because a lot has happened in the last few years. You remember? Recently, I wrote an article in May 2017 that I do not want to stop yet. And then I switched to a fast-growing StartUp in Hamburg.

To this day, I have not only done community work in Germany. There were dozens of events in Europe, Asia and the US where I spoke. This year, for the third time, I am speaking at the largest Microsoft event in Orlando. I do not want to miss this community work. After 2.5 years, I decided to look for a new challenge. I would like to continue sharing my experience. And yes, the Microsoft Cloud is essential. I do not care about the location of my future company. I think I can inspire.

So if you think that I would be missing in your company, I could just fill a gap, who is welcome to contact me. No matter if manufacturer or partner. Of course, in the Microsoft environment.

Contact data: Hans.Brender [AT] HBsoft.de


Neue Herausforderung gesucht. Und mit dieser Überschrift ist eigentlich alles gesagt. Aber vielleicht sollte ich doch etwas mehr schreiben, denn in den letzten Jahren ist eine ganze Menge passiert. Sie erinnern sich? Zuletzt habe ich einen Artikel im Mai 2017Artikel im Mai 2017 geschrieben, dass ich noch nicht aufhören möchte. Und bin dann zu einem schnell wachsenden StartUpschnell wachsenden StartUp in Hamburg gewechselt.

Bis zum heutigen Tag habe ich dann nicht nur in Deutschland Community-Arbeit geleistet. In Europa , Asien und USA waren es dutzende Veranstaltungen, auf denen ich gesprochen habe. Dieses Jahr bin ich zum 3. Mal Sprecher auf der größten Microsoft Veranstaltung in Orlando. Diese Community-Arbeit möchte ich nicht missen. Nach 2,5 Jahren habe ich mich deshalb entschlossen, eine neue Herausforderung zu suchen. Ich möchte weiterhin meine Erfahrung weitergeben. Und ja, die Microsoft Cloud ist unabdingbar. Der Standort meiner zukünftigen Firma ist mir egal. Ich glaube, ich kann begeistern.

Wer also meint, ich würde in seiner Firma fehlen, ich genau eine Lücke füllen könnte, der kann sich gerne melden. Egal ob Hersteller oder Partner. Natürlich im Microsoft-Umfeld.

Kontaktdaten: Hans.Brender [AT] HBsoft.de

Teil 1: Mein erster Arbeitstag
Teil 2: Meine erste Arbeitswoche
Teil 3: nach drei Wochen
Teil 4: Nach neun Monaten
Teil 5: Ich bin zurück
Teil 6: Vorbei
Teil 7: Vorbei? Noch nicht ganz | Cloud Productivity Evangelist

OneDrive: new Group Policies and Definitions 19.152.0801.0004

26. August 2019 Hinterlasse einen Kommentar

OneDrive Group Policies

With the insider Version of the 19.152.0801.0004 Microsoft published a new Version of the OneDrive Group Policies

You find the Group Policies here (adml and admx)

%localappdata%\Microsoft\OneDrive\BuildNumber\adm\

and also the localicied versions in 17 languages

And here is the history of my blogs

Date  
05/18/19 OneDrive: new Group Policies and Definitions 19.103.0527.0002
02/11/19 OneDrive: New Group Policies and definitions 19.002.0107.0008

User Configuration

Group Policy name Special
Allow users to choose how to handle Office file sync conflicts  
Coauthor and share in Office desktop apps  
Configure team site libraries to sync automatically new from Computer Configuration
Continue syncing on metered networks  
Continue syncing when devices have battery saver mode turned on  
Disable the tutorial that appears at the end of OneDrive Setup  
Limit the sync client download speed to a fixed rate  
Limit the sync client upload speed to a fixed rate  
Prevent users from changing the location of their OneDrive folder  
Prevent users from syncing personal OneDrive accounts  
Receive OneDrive sync client updates on the Enterprise ring

New name: Set the sync client Update ring
moved to Computer configuration
Set the default location for the OneDrive folder  

Computer Configuration

Group Policy name Special
Allow OneDrive to disable Windows permission inheritance in folders synced read-only *
Allow syncing OneDrive accounts for only specific organizations  
Block file downloads when users are low on disk space **
Block syncing OneDrive accounts for specific organizations  
Configure team site libraries to sync automatically Please use GPO in the User Configuration
Convert synced team site files to online-only files  
Enable Automatic upload bandwidth management for OneDrive ****
Limit the sync client upload rate to a percentage of throughput  
Prevent the sync client from generating network traffic until users sign in  
Prevent users from fetching files remotely  
Prevent users from moving their Windows known folders to OneDrive  
Prevent users from redirecting their Windows known folders to their PC  
Prevent users from syncing libraries and folders shared from other organizations *
Prompt users to move Windows known folders to OneDrive  
Require users to confirm large delete operations **
Set the maximum size of a user’s OneDrive that can download automatically  
Set the sync client update ring ***
Silently move Windows known folders to OneDrive  
Silently sign in users to the OneDrive sync client with their Windows credentials  
Specify SharePoint Server URL and organization name ****
Specify the OneDrive location in a hybrid environment ****
Use OneDrive Files On-Demand  
Warn users who are low on diskspace ***

 

* Allow OneDrive to disable permission inheritance in folders synced read-only
This setting lets the OneDrive sync client remove all inherited permissions within read-only folders syncing on a user’s PC.

If you enable this setting, the OneDrive sync client can disable permission inheritance in read-only folders to improve sync speed.

If you disable or do not configure this setting, the OneDrive sync client will preserve permission inheritance in read-only folders. Sync speed may be significantly slower.


 

** Block file downloads when users are low on disk space
This setting lets you specify a minimum amount of available disk space and block the OneDrive sync client (OneDrive.exe) from downloading files when users have less than this amount.

Users will be prompted with options to help free up space.

Minimal available Diskspace: 0 to 10 TB

[08/28/19] Tehre is a bug, because the highest number is 9999. Microsoft is informed


***
Warn users who are low on diskspace

This setting lets you specify a minimum amount of available disk space and warn users when the OneDrive sync client (OneDrive.exe) downloads a file that causes them to have less than this amount.

Users will be prompted with options to help free up space.

In the Value field, enter the amount of available disk space below which users will receive warning. If you use this policy together with “Block file downloads when users are low on disk space”, the value for this setting should be greater than the value for the blocking downloads

Valid values are from 0 through 10 TB

[08/28/19] Tehre is a bug, because the highest number is 9999. Microsoft is informed


 

****  Enable Automatic upload bandwidth management for OneDrive

This setting lets the OneDrive sync client (OneDrive.exe) upload data in the background only when unused bandwidth is available. It prevents the sync client from interfering with other apps that are using the network. This setting is powered by the Windows LEDBAT (Low Extra Delay Background Transport) protocol. When LEDBAT detects increased latency that indicates other TCP connections are consuming bandwidth, the sync client will reduce its own consumption to prevent interference. When network latency decreases again and bandwidth is freed up, the sync client will increase the upload rate and consume the unused bandwidth.

If you enable this setting, the sync client upload rate will be set to "Adjust automatically" based on bandwidth availability and users won’t be able to change it.

If you disable or do not configure this setting, users can choose to limit the upload rate to a fixed value (in KB/second), or set it to "Adjust automatically".

Important

If you enable or disable this setting, and then change it back to Not Configured, the last configuration will remain in effect. We recommend enabling this setting instead of "Limit the sync client upload speed to a fixed rate." You should not enable both settings at the same time. This setting will override "Limit the sync client upload rate to a percentage of throughput" if both are enabled on the same device.


 

* Prevent users from syncing libraries and folders shared from other organizations
This GPO allow/disallow Tenant 2 Tenant Synchronization. Microsoft has named this Synchronization B2B Sync.


 

** Require users to confirm large delete operations
Unfortunately Microsoft has not announced the numbers, by which the function will trigger.The Threshold is 200.

to push another number you must do it manually. Read here


 

*** Set the sync client update ring
This GPO is moved from User to the Computer-Configuration.


 

**** Specify SharePoint Server URL and organization name AND Specify the OneDrive location in a hybrid environment

The only way, to sync files with OneDrive to the OnPremise SharePoint is SharePoint Server 2019. Toy sync to and from older Versions of SharePoint (SharePoint Server 2016, 2013, 2010 and  2007) you must use the old sync client called Groove.exe

OneDrive: Neue Gruppenrichtlinien u. Definitionen 19.152.0801.0004

26. August 2019 4 Kommentare

Gruppenrichtlinien für OnDrive

Mit der OneDrive Insider version 19.152.0801.0004 hat Microsoft auch eine neue Version der Gruppenrichtlinien veröffentlicht:

Die zu OneDrive gehörenden Gruppenrichtlinien (AMD + ADMX) Dateien findet man unter

%localappdata%\Microsoft\OneDrive\BuildNumber\adm\

und dort auch in den 17 verschiednen Sprachen.

Hier einen Überblick über meine veröffentlichten Blog Posts zu Gruppenrichtlinen
Neue Gruppenrichtlinien sind rot gekennzeichnet.

Datum

18.06.19 OneDrive: Neue Gruppenrichtlinien u Definitionen 19.103.0527.0002
11.02.19 OneDrive: Neue Gruppenrichtlinien u. Definitionen 19.002.0107.0008

Die Links verweisen auf die US Seiten von docs.microsoft.com, weil die deutschen Seiten nicht korrekt sind. So wurden die Namen der Gruppenrichtlinien einfach übersetzt von den US-Seiten, was falsch ist, weil das Gruppenrichtlinien-Team bei Microsoft andere Namen vergeben hat. Ich habe Microsoft davon in Kenntnis gesetzt und hier auf die richtigen, aber ausschließlich in englischer Sprache vorliegenden Dokumente verwiesen.

Benutzer Konfiguration

Gruppenrichtlinien Name Special
Allow users to choose how to handle Office file sync conflicts  
Coauthor and share in Office desktop apps  
Configure team site libraries to sync automatically voerschoben aus der Computer Konfiguration
Continue syncing on metered networks  
Continue syncing when devices have battery saver mode turned on  
Disable the tutorial that appears at the end of OneDrive Setup  
Limit the sync client download speed to a fixed rate  
Limit the sync client upload speed to a fixed rate  
Prevent users from changing the location of their OneDrive folder  
Prevent users from syncing personal OneDrive accounts  
Receive OneDrive sync client updates on the Enterprise ring

New name: Set the sync client Update ring

in die
Computer Konfiguration verschoben

Set the default location for the OneDrive folder  

Computer Configuration

Gruppenrichtlinien Name Special
Allow OneDrive to disable Windows permission inheritance in folders synced read-only *
Allow syncing OneDrive accounts for only specific organizations  
Block file downloads when users are low on disk space **
Block syncing OneDrive accounts for specific organizations  
Configure team site libraries to sync automatically  
Convert synced team site files to online-only files  

Enable Automatic upload bandwidth management for OneDrive

****
Limit the sync client upload rate to a percentage of throughput  
Prevent the sync client from generating network traffic until users sign in  
Prevent users from fetching files remotely  
Prevent users from moving their Windows known folders to OneDrive  
Prevent users from redirecting their Windows known folders to their PC  
Prevent users from syncing libraries and folders shared from other organizations *
Prompt users to move Windows known folders to OneDrive  
Require users to confirm large delete operations **
Set the maximum size of a user’s OneDrive that can download automatically  
Set the sync client update ring ***
Silently move Windows known folders to OneDrive  
Silently sign in users to the OneDrive sync client with their Windows credentials  
Specify SharePoint Server URL and organization name ****
Specify the OneDrive location in a hybrid environment ****
Use OneDrive Files On-Demand  
Warn users who are low on diskspace ***

Ich spare mir hier den originalen deutschen Text, die in den Grruppenrichtlinien derzeit vorhanden ist.

* Allow OneDrive to disable permission inheritance in folders synced read-only
This setting lets the OneDrive sync client remove all inherited permissions within read-only folders syncing on a user’s PC.

If you enable this setting, the OneDrive sync client can disable permission inheritance in read-only folders to improve sync speed.

If you disable or do not configure this setting, the OneDrive sync client will preserve permission inheritance in read-only folders. Sync speed may be significantly slower.


** Block file downloads when users are low on disk space

Download von Dateien sperren, wenn Benutzer wenig Speicherplatz haben

Hier soll der Wert eingegebn werden, der als Grenzwert für freien Speicherplatz festgelegt wird. Mögliche Werte sind 0 bis 10 TB

Wird der Grenzwert erreicht, wird der Download durch die OneDrive.exe gesperrt und der Benutzer wird mit einer meldung konfrontiert, wie er freien Speicherplatz schaffen kann.

Möglicher freier Speicherplatz: 0 bis 10 TB

[29.08.19] Hier ist noch ein Fehler, der maximale Wert ist derzeit 9999. Microsoft wude informiert


***
Warn users who are low on diskspace
Benutzer mit wenig Speicherplatz warnen

 

Diese Gruppenrichtlinie wirkt am besten, wenn Sie kombiniert wird mit “Downloafd von Dateien sperren, wenn Benutzer wenig Speicherplatz haben

Der Wert der hier eingegeben wird, sollte größer als der Wert von o.a. Gruppenrichtlinie sein. Dann wird der Benutzer mit einer Warnung konfrontiert

mögliche Werte sind 0 bis 10 TB

[29.08.19] Hier ist noch ein Fehler, der maximale Wert ist derzeit 9999. Microsoft wude informiert


 

****  Enable Automatic upload bandwidth management for OneDrive

Automatische Uploadbandbreitenverwaltung für OneDrive aktivieren

Diese Einstellung gestattet dem OneDrive-Synchronisierungsclient (OneDrive.exe) das Hochladen von im Hintergrund nur, wenn ungenutzte Bandbreite verfügbar ist. Sie verhindert, dass der Synchronisierungsclient andere Apps stört, die das Netzwerk verwenden. Diese Einstellung wird unterstützt vom Windows LEDBAT-Protokoll (Low Extra Delay Background Transport). Wenn LEDBAT erhöhte Wartezeiten erkennt, die darauf hindeuten, dass andere TCP-Verbindungen Bandbreite belegen, verringert der Synchronisierungsclient seinen eigenen Verbrauch, um Störungen zu verhindern. Wenn sich die Netzwerkwartezeit wieder verringert und Bandbreite freigegeben wird, erhöht der Synchronisierungsclient die Uploadgeschwindigkeit und belegt die nicht verwendete Bandbreite.

Wenn Sie diese Einstellung aktivieren, wird die Uploadgeschwindigkeit des Synchronisierungsclients auf "Automatisch anpassen" festgelegt, basierend auf der Bandbreitenverfügbarkeit, und Benutzer können diese Einstellung nicht ändern.

Wenn Sie diese Einstellung deaktivieren oder nicht konfigurieren, können Benutzer die Uploadgeschwindigkeit auf einen festen Wert (in KB/s) begrenzen oder sie auf "Automatisch anpassen" festlegen.

Wichtig

Wenn Sie diese Einstellung aktivieren oder deaktivieren und dann wieder zurück auf "Nicht konfiguriert" festlegen, bleibt die letzte Konfiguration wirksam. Wir empfehlen, diese Einstellung anstelle von "Uploadgeschwindigkeit des Synchronisierungsclients auf eine feste Rate begrenzen" zu aktivieren. Sie sollten nicht beide Einstellungen gleichzeitig aktivieren. Diese Einstellung setzt "Uploadrate des Synchronisierungsclients auf einen Prozentsatz des Durchsatzes begrenzen" außer Kraft, wenn beide auf demselben Gerät aktiviert sind.



*
Diese Gruppenrichtlinie erlaubt/verhindert Teant 2 Tenant Synchronisation. Microsoft hat diese Synchronisation jetzt B2B Synchronisation genannt.


** Leider hat Microsoft in der Beschreibung die Anzahl der Dateien nicht genannt. Der Grenzwert liegt bei 200.

[Update 01.07.19]
Der Wert 200 lässt sich ändern. Das habe ich hier beschrieben



***
Diese Gruppenrichtlinie wurde in die Computer-Konfiguration verschoben.


**** Specify SharePoint Server URL and organization name AND Specify the OneDrive location in a hybrid environment

Der einzige onPremise Server ist der SharePoint Server 2019, bei dem der Next Generation Sync Client (OneDrive.exe) zur Datei-Synchronisation eingesetzt werden kann. Alle Dateien auf onPremise Server (SharePoint Server 2016,2013, 2010 und 2007) können nur mit dem alten Groove Client synchronisiert werden.


SharePoint-Server-URL und Organisationsnamen angeben

Mit dieser Einstellung können Sie Benutzern gestatten, den OneDrive-Synchronisierungsclient (OneDrive.exe) für die Synchronisierung von Dateien in SharePoint Server 2019 zu verwenden. Die URL definiert den Speicherort des SharePoint-Servers und ermöglicht dem Synchronisierungsclient die Authentifizierung und Einrichtung der Synchronisierung. Mit dem Organisationsnamen können Sie die OneDrive- und SharePoint-Ordnernamen angeben, die im Datei-Explorer erstellt werden sollen. Der Organisationsname ist optional. Wenn Sie ihn nicht angeben, verwendet der Synchronisierungsclient das erste Segment der URL als den Namen. Aus "office.sharepoint.com" würde beispielsweise "Office", und der OneDrive-Ordnername würde "OneDrive – Office."

Wenn Sie diese Einstellung aktivieren und die SharePoint-Server-URL angeben, können Benutzer Dateien in SharePoint Server 2019 synchronisieren.

Wenn Sie diese Einstellung deaktivieren oder nicht konfigurieren oder die SharePoint-Server-URL nicht angeben, können Benutzer keine Dateien in SharePoint Server 2019 synchronisieren.

 

OneDrive-Speicherort in einer Hybridumgebung angeben

Diese Einstellung definiert, ob sich der OneDrive-Synchronisierungsclient (OneDrive.exe) bei SharePoint Online oder bei SharePoint Server 2019 authentifizieren sollte, wenn die Identität bei beiden Identitätsanbietern vorhanden ist. Um diese Einstellung zu verwenden, müssen Sie ebenfalls "SharePoint-Server-URL und Organisationsnamen angeben" aktivieren. Diese Einstellung wirkt sich nur auf OneDrive for Business-Synchronisierungsfunktionen aus. Sie hat keine Auswirkungen auf die Synchronisierung von Teamwebsites in SharePoint Online oder SharePoint Server 2019.

Wenn Sie diese Einstellung aktivieren, können Sie eine von zwei Optionen auswählen:

SharePoint Online: Der Synchronisierungsclient sucht zuerst in SharePoint Online nach dem OneDrive eines Benutzers. Wenn der Synchronisierungsclient bereits mit SharePoint Online für den Benutzer konfiguriert ist, versucht er, eine OneDrive for Business-Instanz für diesen Benutzer in SharePoint Server 2019 zu konfigurieren.

SharePoint Server 2019: Der Synchronisierungsclient sucht zuerst in SharePoint Sever 2019 nach dem OneDrive for Business eines Benutzers. Wenn der Synchronisierungsclient bereits mit SharePoint Server 2019 für den Benutzer konfiguriert ist, versucht er, eine OneDrive-Instanz für diesen Benutzer in SharePoint Online zu konfigurieren.

Wenn Sie diese Einstellung deaktivieren oder nicht konfigurieren, sucht der Synchronisierungsclient zuerst in SharePoint Online nach dem OneDrive des Benutzers..

OneDrive | Storage Sense (with group Policies)

20. August 2019 Hinterlasse einen Kommentar

Windows 10 - Speicheroptimierung

I’m always asked what it’s like with the different OneDrive status symbols. Most of my OneDrive workshops I do not get any, or only wrong answers. This is the reason to write another blog post about it. Of course I have already described it several times:

So, if the gentle reader could follow this, then maybe a few additional explanations:

Today I can see and edit files if necessary, even I have a small hard disc. Microsoft has changed NTFS. With Files On Demand synchronization only rudimentary information from the cloud is synchronized to the device. The actual content is not. So I can therefore look at the file in Explorer, even mini-pictures stuck in the linked list of NTFS file system. And do not take a room on your hard disc.

OneDrive Files onDemand: Status "Cloud Only "

Because the content will not be editable until the content has been synchronized from the cloud to the device, the attribute changes, the icon also and the file is now editable. Also costs space on the hard disk. In Explorer, I can also decide to throw away the local „content“ of the file. Free up space. I’m talking about throwing away, not deleting. Deleting a file will move it to the local recycle bin. When it is emptied, the entry of the file in the NTFS is resolved. It is still present on the hard disk, but the operating system does not know it anymore. The place will eventually be overwritten. When freeing up memory, however, only the pointer showing the beginning of the content is eliminated. The entry in NTFS is retained, the attribute and thus the icon in the Windows File Explorer is changed. Nothing is synced to the cloud because the cloud is still full content.

OneDrive Files onDemand: Status "Local available" und "Always available"

In both Windows and Mac, we have 4 icons:

  • Cloud Only
  • Local available
  • Always available
  • Syncing

OneDrive Status Symbols

Many do not know, that’s why I explain here the difference between „Local available“ and „always available”.

Files On Demand came with the Windows version 1709 and at this point there was no difference. Because the Windows programmers have spent a whole year to implement an algorithm in Windows to clean up. Meanwhile (half a year later) one speaks of intelligent tidying up. Here I do not agree with Microsoft, in the age of Artificial Intelligence could have solved the cleaner and more elegant. But with the Windows version 1903 at least the administrators have a tool (group guidelines) made available, which until then only the user had in his own hands. For each library, the user can choose when and how often to clean up. (System Preferences: System, Storage, Storage Sense, Local Available Cloud Content). I myself have 10 or more entries that I can influence individually, whether, and if so, how often you want to clean up.

Hello Microsoft, the user wants to work, and not maintain settings!

As written, as of Windows version 1903, administrators can now change this globally. But what happens there?

Every time a file that is only available in the cloud is clicked on, it is synchronized, ie downloaded. Only on this device. The icon changes, the file is now available on this device (even without Internet). If I edit this file and save the content, the file is synced back to the cloud. If I do not set up my files manually, I can leave that to the system too. According to the selected properties, the system will automatically do that now so that the space of my hard disk does not become too small. And convert these files to „Cloud Only“. The content is then no longer available locally on this device. If you convert these files by clicking on „Available available„, they will not be touched by any memory optimization and will always be available on this device, even without the Internet.

Many administrators do not know that. As of Windows version 1903, administrators have access to additional Windows Group Policies, where this cleanup is set uniformly for the entire company, but you should know anyway. If no setting is stored in the system settings, you should occasionally clean up manually.

 

Where can these group policies be found?

They have a name: memory guidelines. We find these under Computer Configuration, Administrative Templates, System, Storage Sense.

However, these can only be found as of Windows 10, Version 1903 and higher

    • This is the alphabetical listing. First we have to turn on the process „global“. Furthermore, depending on the group policy,

I advise users to be informed

    . Because depending on the setting, you ensure that, for example, the wastebasket is tidied up. In your office, it goes without saying that the cleaning crew empties the wastebasket, but not on your computer, right?

Allow Storage Storage Global

Storage Sense can automatically clean some of the user’s files to free up disk space. By default, Storage Sense is automatically turned on when the machine runs into low disk space and is set to run whenever the machine runs into storage pressure. This cadence can be changed in Storage settings or set with the „Configure Storage Sense cadence“ group policy.

Enabled:

Storage Sense is turned on for the machine, with the default cadence as ‘during low free disk space’*). Users cannot disable Storage Sense, but they can adjust the cadence (unless you also configure the „Configure Storage Sense cadence“ group policy).

Disabled:

Storage Sense is turned off the machine. Users cannot enable Storage Sense.

Not Configured:

By default, Storage Sense is turned off until the user runs into low disk space or the user enables it manually. Users can configure this setting in Storage settings.

Remarks:

*) My demand from Microsoft has shown that there is no fixed value that can be used for ‚during low free disk space‘. Of course, a calculation is deposited, but this will not be disclosed, and Microsoft will adjust this value in the newer versions of Windows.

 


So if „Global“ was turned on, you should also configure the interval of memory optimization.

Configure Storage Sense cadence

Configure Storage Sense cadence

Storage Sense can automatically clean some of the user’s files to free up disk space.

If the group policy „Allow Storage Sense“ is disabled, then this policy does not have any effect.

Enabled:

You must provide the desired Storage Sense cadence. Supported options are: daily, weekly, monthly, and during low free disk space. The default is 0 (during low free disk space).

Disabled or Not Configured:

By default, the Storage Sense cadence is set to “during low free disk space”. Users can configure this setting in Storage settings.

 


And if these are configured, immediately follows the deletion of temporary files:

Temporary Files Cleanup

Allow Storage Sense Temporary Files Cleanup

When Storage Sense runs, it can delete the user’s temporary files that are not in use. If the group policy „Allow Storage Sense“ is disabled, then this policy does not have any effect.

Enabled:

Storage Sense will delete the user’s temporary files that are not in use. Users cannot disable this setting in Storage settings.

Disabled:

Storage Sense will not delete the user’s temporary files. Users cannot enable this setting in Storage settings.

Not Configured:

By default, Storage Sense will delete the user’s temporary files. Users can configure this setting in Storage settings.

Remarks

The following Files will be deleted:

  • Temporary setup files
  • Old indexed content
  • System cache files
  • Internet cache files
  • Device Driver packages
  • System downloaded program files
  • Dated system log files
  • System error memory dump files
  • System error minidump files
  • Temporary system files
  • Dated Windows update temporary files

Configure Storage Sense Recycle Bin cleanup threshold

When Storage Sense runs, it can delete files in the user’s Recycle Bin if they have been there for over a certain amount of days.

If the group policy „Allow Storage Sense“ is disabled, then this policy does not have any effect.

Enabled:

You must provide the minimum age threshold (in days) of a file in the Recycle Bin before Storage Sense will delete it. Support values are: 0 – 365.

If you set this value to zero, Storage Sense will not delete files in the user’s Recycle Bin. The default is 30 days.

Disabled or Not Configured:

By default, Storage Sense will delete files in the user’s Recycle Bin that have been there for over 30 days. Users can configure this setting in Storage settings.

Remarks:

In Control Panel, the user can only set this value between Never, 1 Day, 30, Days, 60 Days. Group Policy allows values between 0 and 365

 

Configure Storage Sense Downloads cleanup threshold

When Storage Sense runs, it can delete files in the user’s Downloads folder if they have been there for over a certain amount of days.

If the group policy „Allow Storage Sense“ is disabled, then this policy does not have any effect.

Enabled:

You must provide the minimum age threshold (in days) of a file in the Downloads folder before Storage Sense will delete it. Support values are: 0 – 365.

If you set this value to zero, Storage Sense will not delete files in the user’s Downloads folder. The default is 0, or never deleting files in the Downloads folder.

Disabled or Not Configured:

By default, Storage Sense will not delete files in the user’s Downloads folder. Users can configure this setting in Storage settings.

Remarks:

In Control Panel, the user can only set this value between Never, 1 Day, 30, Days, 60 Days. Group Policy allows values between 0 and 365

 


But that’s not all. Space is also freed up with the next group policy

Configure Storage Sense Cloud Content dehydration threshold

When Storage Sense runs, it can dehydrate cloud-backed content that hasn’t been opened in a certain amount of days.

If the group policy „Allow Storage Sense“ is disabled, then this policy does not have any effect.

Enabled:

You must provide the number of days since a cloud-backed file has been opened before Storage Sense will dehydrate it. Support values are: 0 – 365.

If you set this value to zero, Storage Sense will not dehydrate any cloud-backed content. The default value is 0, or never dehydrating cloud-backed content.

Disabled or Not Configured:

By default, Storage Sense will not dehydrate any cloud-backed content. Users can configure this setting in Storage settings.

Remarks:

NTFS is not just the date when the file was created. But also a date when it was last opened. And exactly this date is used for the calculation and the optimization. If the current date is greater than the date of the last access added to the value of this group policy, the file is automatically „dehydrated“ into „available only in the cloud“, so the content is discarded. The cloud still contains the original file

 


Comment:

Although storage sense is part of Windows 10 version 1903, while the system settings can be used to configure individual and different document libraries differently in terms of time, Group Policy is missing. Not surprisingly, most users will not get lost in memory optimization pages. Second, each user has access to different document libraries in different areas. Document Libraries that have been synchronized must therefore be considered „global“ in Group Policy. And according to Microsoft, they will too. This means that administrators must also provide information to the users here.

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