Coming soon:
New naming logic for Microsoft OneDrive folder shortcuts. Microsoft will add the name of the user’s website or OneDrive to all new folder shortcuts.
When this will happen:
General Availability (Worldwide, GCC, GCC High, DoD): Micfrosoft will begin rolling out mid-March 2025 and expect to complete by mid-April 2025.
Before this rollout, OneDrive shortcuts have the same name as the folder.
After this rollout, the shortcut will also contain the name of the website on which the original folder is located. If a colleague shares a folder with a user and the user creates a shortcut for that folder, the shortcut will contain the name of the person who owns the folder. This change helps you to easily identify the source of the folder shortcut and distinguish it from other content in your OneDrive > My Documents.
How will this affect your company?
After this introduction, all new folder shortcuts that you add to OneDrive > My files will follow the new naming convention.
Examples
If you go to a SharePoint site named Marketing Team and create a shortcut to a folder named Project Files, the shortcut will appear as Marketing Team – Project Files in your OneDrive > MyFiles
If you add a shortcut to a folder named Blog post from Mona Kane’s OneDrive, the shortcut will appear as Mona Kane’s files – Blog post in your OneDrive > My Files.
Important points
The new naming logic only applies to new links that are added after this rollout.
Existing shortcuts will retain their current names.
This change will be applied to OneDrive for the web, OneDrive for iOS/Android, Microsoft File Explorer, Mac Finder and Microsoft Teams.
This change will be available by default.
Examples of the new naming logic for folder shortcuts in OneDrive:
What you need to do to prepare:
The rollout will take place automatically on the specified dates without the need for an administrative act prior to the rollout, but you should make users aware of this.
[Update 03712725]:
The above description has nothing to do with the current problem with OneDrive Personal (Consumer). Here is the statement from the Microsoft OneDrive product group (Redmond USA) about the OneDrive Personal problem:
This is related to a backend migration we are doing and unfortunately, we don’t fully support syncing shared folders in the case where one user has migrated and the other has not. We’re doing everything possible to accelerate things so that it can be resolved as soon as possible for users of the feature. When the accounts are migrated, there is automated logic that makes them go back to a syncing folder within several days.
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Good: Now you can distinguish between 10 different „IT-Project“ folders.
Bad: File path get’s a lot longer. Having someone named Benjamin Bayusaputra will add another 32 characters (Dateien von Benjamin Bayusaputra) to the path.
Also: I could not find ANY Information besides you page. Has this been published by MS in a decent manner?
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it is rolling out right now
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Three things on this page stand out like the sore thumbs that they are:
1) Microsoft are working hard on „New naming logic for Microsoft OneDrive folder shortcuts“.
Even though the folder shortcuts are still broken – meanwhile for well over a year.
2) Microsoft says „there is automated logic that makes them go back to a syncing folder within several days“.
Several days, like really??
3 ) you, Hans Brender, write „I have heard from several people: it works„.
You’ve heard it works, like really??
There is unfortunately nothing on this page which inspires confidence in Microsoft, and I genuinely hope that some heads roll in Redmond for this debacle.
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You should read the article carefully. You speak about OneDrive Personal (Consumer), I have written the the article about OneDrive for Business.
So OneDrive Personal has no SharePoint. Done
And yes, the issue is not as long since weeks, and has nothing to do with the issue you describe, that many people said, it was repaired automatically.
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Hello Hans,
I am guessing that there are billions of OneDrive accounts that need to be migrated.
I am also guessing (based on feedback in issue-with-onedrive-desktop-app-shared-folders) that the algorithm used to pick the accounts to be migrated might be as follows:-
i.e. pick the „low hanging fruit first“
Is there any way that we could mark our account as needing early migration?
/Mike Williams
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No comment
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Hello Hans,
I am guessing that there are billions of OneDrive accounts which need to be migrated to the „new“ type.
As a developer I would guess that the process doing the conversion look for the „low hanging fruit first“ i.e. accounts that are recently created and have low number and low disk space.
Is there any way we can request that our accounts be bumped up the priority?
/Mike Williams
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Read the article and here the Update
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Hi, are you aware of this issue which seems related to the update you mention (while it started last June)?
https://answers.microsoft.com/en-us/msoffice/forum/all/issue-with-onedrive-desktop-app-shared-folders/ebc649e0-2c90-44a6-9b56-c9205d5e0092
Many users cannot access their shared folders as they used to, they now appear as links, which breaks menu work flows (and also seems to prevent moving files from one OneDrive to another through shared folders while it was perfectly working before).
This is really annoying…. And people might move to other solutions, they are losing confidence.
Thanks
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Read the article and here the Update
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Thank you. Now my wife can’t even access some files which disappeared without notice. I understand it’s not on your side but could you please ask the team responsible for this to inform MS customers? We are left in the dark.
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I’m fly to US on Friday and have a meeting at 24th of March with the OneDrive Group.
I will discuss that with them
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Lieber Hans. Ich freue mich über den Beitrag. Sehr interessant. Ich frage mich, ob diese Änderungen mit dem Problem zusammenhängen, mit dem Tausende von Benutzern konfrontiert sind: Das Problem führt dazu, dass freigegebene Ordner zu Verknüpfungen im Windows-Datei-Explorer werden und beim Öffnen dieser Ordner der Webbrowser geöffnet wird. Weißt du etwas darüber?
Entschuldigen Sie die Übersetzung, ich spreche Spanisch und habe Google Translate verwendet
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And here is the answer. NO
The answer from Microsoft OneDrive Group:
This is related to a backend migration we are doing and unfortunately, we don’t fully support syncing shared folders in the case where one user has migrated and the other has not. We’re doing everything possible to accelerate things so that it can be resolved as soon as possible for users of the feature. When the accounts are migrated, there is automated logic that makes them go back to a syncing folder within several days.
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Dear Hans, Thank you very much for this insight. Is the Microsoft OneDrive team aware of how long this migration is expected to take? The first accounts were already migrated in June last year, and since the beginning of this month, it seems that many more are suddenly being migrated.
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I have heard from several people: it works
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