Posts Tagged ‘synchronization’

OneDrive Quiz | Answer #01

28. November 2019 1 Kommentar

OneDrive Quiz: Answer #01

The first round is over. And on the various Socila Media channels I have received countless answers. Some wrote that the question had not been formulated exactly. That’s right. But like this or similar, I get questions via Twitter, Facebook, LinkedIn or email. Here again the question and the choice of answers

Question #01

A File, which is synchronizing with OneDrive for Business, will be selected by a User in Windows Explorer and deleted with SHIFT-DEL. Is this File lost forever?

Answer A

The file can be recovered from the recycle bin of the computer

Answer B

The file can only be restored from the server-based recycle bin.

Answer C

Since there is no local backup, the file is irretrievably lost


The Recycle Bin of OneDrive for Business

With the answer C you were wrong. The question mentioned that the file is synced to OneDrive for Business. And about the process, was / is, the file has already arrived in the cloud, one may argue.

Who typed A, was wrong. When a file is deleted using the shortcut SHIFT DEL, it will be deleted immediately. Without being moved to the "local" paper basket. This also applies to files that are displayed in Files OnDemand with "Only available in the Claud" and are deleted by the user. However, because the file was synced with OneDrive For Business, a command is sent to the SharePoint Site Collection, which moves the file to the Recycle Bin of the SharePoint Collection OneDrive for Business. This is also described in detail here. It is also interesting to note how long the data remains in the OneDrive recycle bin.

The answer B was correct. What’s also interesting is what happens if the file is deleted while the computer has no Internet or the Next Generation Sync Client (OneDrive.exe) is not started or paused. The file is deleted without being moved to the trash of the device. If the pause mode is canceled or the computer has Internet again, it is determined during the synchronization, the file was deleted and the file is then also moved to the recycle bin of OneDrive for Business.

The question is also what happens if I have several computers and the file was synchronized on several computers. Then, the following is done

  1. File is executed on the device on the SHIFT DEL we deleted immediately.
  2. File is moved to the folder in OneDrive for Business
  3. Next computer: File is deleted and moves to the local paper basket
  4. Next computer: …

This brings me to the note from your replies, "the file should always be restored from the server-based wastebasket of OneDrive for Business", and not from the local recycle bin?

If versioning is not switched off, a new version is written each time the file is edited. The Windows Explorer or the Apple variant of File Finder are the representation layer of SharePoint / OneDrive for Business. The files in Windows Explorer / File Finder are always the latest version. If a file is restored from the local recycle bin, only the "last" version will be restored. All older versions are lost. If we restore from the OneDrive for Business Recycle Bin, "all" versions will be restored.

Last but not least: file has been deleted. And let’s say it’s an Office file like Word, Excel or PowerPoint. If we launch the Office application and the file appears in the list, Office is so smart that the file is opened, but with the note that the file has been deleted, moved or renamed. Please save the file as a copy. But here too the previous versions are lost.


Thank you for the many feedbacks partly with explanations. You see deleting and deleting is a difference.

Soon next question 2 follows ….

OneDrive for Business | The Synchronization Diagram

13. Februar 2019 Hinterlasse einen Kommentar

ODFB Sync Diagram Header

Do you know, how OneDrive for Business is synchronizing files?

To sync data, there are two different protocols

MS-FSSHTTP File Synchronization via SOAP over HTTP
BITS Background Intelligent Transfer Service

Microsoft made this diagram, to show how synchronization is done:

ODFB Sync Diagram

The Original Microsoft PDF you will find here

OneDrive for Business – which Version of the NGSC do I use?

Next Generation Sync Client Versions

I have many devices. With different operating systems. Und, no surprise, with different Next Generation Sync Clients (NGSC) on these devices.  And to the top questions, I receive on different channels, is this one:

Where do I get the newest NGSC Client, to manually install (update) it?

an my answer is always: You do not need to update it manually.

Let’s see the background: Updates from Microsoft for the NGSC do not come via Windows Update nor to Windows Software Updates (WSUS) nor through the Click to Run mechanism of Office.

The NGSC has its own Update mechanism

Microsoft used this way, to sync it’s cloud changes and also the client, not dependent on User or administrator.


  • The NGSC is syncing (this time) only with the cloud (Office 365)
  • depending of settings in your tenant and of your client OS, Microsoft do a release
  • Each NGSC Client looks once a day , if there is a new approved version
  • If yes, an automatic upload is initiated and a new NGSC will installed.
  • The installation package is small: Only 20,6 MB

and what’s the newest version?

You find the official Microsoft change log here
I have written my own change log here

Which version Do I have installed on my different devices:

Operating system NGSC Version
Windows 10 Build 16241 (Windows Insider) 17.3.6944.0627
Windows 10 Build 16237 (Windows Insider) 17.3.6944.0627
Windows 10 Build 15063 17.3.6931.0609
Windows 8.1 17.3.6944.0627
Windows 7 17.3.6944.0627

So it looks, that at this time, writing this blog post, the version 17.3.6944.0627 is the newest one. It is a guess that this version was installed with me on Windows 7 and 8.1 as an update because on these devices the registry key TeamSiteSyncPreview was set to synchronize document libraries on SharePoint Online (TeamSites, Groups, Microsoft Teams).  Besides, I do not carry out a manual update!

When you download the latest full version of Windows, you get version 17.3.6799.0327.


You do not have to download the client manually. The only requirement would be to uninstall an installation package that is customized in a company with a relatively new client

Microsoft Synchronization – Roadmap (NGSC, ODFB)

21. März 2016 7 Kommentare

OneDrive for Business, Microsoft

This article is about synchronization. Synchronization between the client and SharePoint Team sites and One Drive for Business. And the Microsoft Roadmap.

Yes, there are some news. To get to the point: It will take a while.

Microsoft has to be accused. There is not only one way to communicate with partners and customers. Although there is a site with a Roadmap for Office 365, where you may show all new and released components of Office 365, but also a Blog about OneDrive. So if you look about news about the OneDrive Blog, you do not find News about new releases nor a roadmap about OneDrive (for Business) and the Next Generation Sync Client (NGSC). The last news about the roadmap was published on the Microsoft Virtual Academy. Reuben Krippner, Microsoft Director Product Management. You may also be able to download the slides, but the roadmap slide looks different.

Here is a screenshot out of the Video of Microsoft Virtual Academy:

Microsoft Roadmap , ODFB, NGSC, Next Generation Sync Client

The roadmap shows functions in three sections, First quarter 2016, second quarter 2016 and the future, where the developer and engineers are working, but not with an exact timeline.

1st Quarter 2016
for the User

  • Outlook Mobile iOS integration
  • PDF annotation support for Android
  • Drive discovery and recent files view in browser client
  • Windows 8.1 support for Next-Gen Sync
  • Streamlined Microsoft Account creation

for the IT

  • Outlook Mobile iOS integration
  • PDF annotation support for Android
  • Drive discovery and recent files view in browser client
  • Windows 8.1 support for Next-Gen Sync
  • Streamlined Microsoft Account creation

2nd Quarter 2016

for the User

  • iOS access to SharePoint Online files
  • Self-service NGSC (Next Generation Sync Client) setup and groove.exe takeover
  • Pause Sync
  • Curate the "Share with Me" view

for the IT

  • iOS access to SharePoint Online files
  • Self-service NGSC (Next Generation Sync Client) setup and groove.exe takeover
  • Pause Sync
  • Curate the "Share with Me" view

Committed (without any time lines)

for the User

  • Sync of shared folders
  • Sync of SharePoint document libraries
  • Notifications
  • SharePoint on-prem support for iOS
  • Android access to SharePoint Online files"Shared by Me" view

for IT

  • Sync of shared folders
  • Sync of SharePoint document libraries
  • Notifications
  • SharePoint on-prem support for iOS

I do not want to go into detail, but I want to draw attention, that Microsoft has some fundamental problems, and not just today, but more than a year. The issue with Prioritizing, what customers want.

Development of an easy to use, error free Sync client to

  • Synch to OneDrive Personal
  • Synch to OneDrive for Business
  • Synch to SharePoint Team Sites
  • Synch to Documents in Groups

this chronological order is not chosen arbitrarily. Microsoft has done so. We have seen such things first in February 2015, where both developer teams come together with one management. But the first error was made my Microsoft Marketing. From the first day Microsoft have spoken only form “OneDrive”. The have not done (and don’t  do it  till today) spoken about OneDrive Personal and OneDrive for Business. And the normal User does not know the difference and unsettled until today. At first, the GUI of OneDrive  (Personal) was better. But not all people have the technical overview, that OneDrive (Personal) data is stored in Azure files, there is no Active directory, no SharePoint Limits. For customers with SharePoint, and I do not speak about on Premise versions, it is more difficult. SharePoint Online has a few limits, they have to be eliminated.

So different Microsoft developers have to do the code changes and at then Microsoft announced at Ignite in May 2015  the Next Generation Sync Client. And it was easier to develop a sync client for OneDrive (Personal), but the customers have to wait until October 2015. This new client was released with a Preview Version and finally arrive at the customers at December 2015. All Windows 10 Users with an OneDrive (Personal) account sync since the release of Windows 10 with the NGSC . And with the same sync client, you are now able to sync to their OneDrive for Business account. That also works for Users with Windows 7,8.0 but not for users with the OS Windows 8.1

The major difference with between the old “Groove” sync engine and the NGSC is, that you may select, which folder you may sync to your local device. If you sync with the old “Groove”, you only have the choice: All or nothing

So this time it looks like:

Next Generation Sync Client: destinations

The NGSC allows the administrators, via GPO and Register Keys automatically connect the different Users client devices directly with their OneDrive for Business. That’s is not only a wish, that’s really important for companies.

Microsoft announced more storage for SharePoint Team Sites, but this makes no sense, because for this kind of Synchronization you still need the old Groove-Client. And again: This Client has errors, is limited to sync max. 20000 items… And: All or nothing

But back to the Beginning of my Blog Post: The Roadmap

  • NGSC also for Windows 8.1

Microsoft has left over 11 days of time, then this Update should also released, So after these days, I would prevent to ask the people on Sync questions on social media like Yammer, Facebook or LinkedIn: Which Operating System do you use?

The Microsoft Roadmap says, in the second quarter they will release a Setup, that the users Groove Data will convert to NGSC data. Three months? (Do they have only 5 developers left?)

And at what time we may connect via NGSC to SharePoint Team Sites and Groups?

There is no answer about dates in the roadmap, Microsoft delivers.
So only: “we are working on that.”

So this stops several projects and also some users are frustrated. To sync their data, they have to install the old Groove-Client and the NGSC parallel. With all known and unknown errors.


Microsoft is not able to have this NGSC available within one year. Microsoft also do not know, when this will be done by date. And I think, the prioritization of all components was in the wrong order.

  • Admins of companies despair on “unknown” and wrong errors of the groove.exe
  • Companies want first ONE sync client, which syncs to all destinations
  • All destinations: SharePoint Online and SharePoint on premise
  • All other functions, like Shared Files, notifications,… must wait.

    articles in English language to Next Generation Sync clients
    articles in English language to OneDrive for Business

            Mary Foley has written a notice at 3/872016, but there was no rebellion from the market. Do the companies come to terms with?

            So in the old school days we have said: Good idea, poor execution

      OneDrive for Business or Next Generation Sync Client: Synchronization

      15. Februar 2016 6 Kommentare

      Now we are in a transition phase. These days we have three different clients for synchronization. And we also have to look for the operating system of the clients, sometimes we have one, sometimes two different sync-clients. And more often the users do not know, where they have to start the sync process.

      This description is only for Office 365!

      Client OS?, Yes that’s very important, And I have published a blog post here and here.


      So here the description, if you have Windows 7, Windows 8.0, Windows 10 or MAC OS:

      Synchronization with the Microsoft Cloud

      the arrows show, where you have to initiate the sync process.


      SharePoint Team Sites and Groups OneDrive for Business and OneDrive
      You should start the sync, after you have navigate with your browser to the document library, which you want to sync.
      Click on the sync button

      (From the Cloud –> to your device)

      Here you click the right mouse button on the cloud symbol in the infobar and choose settings.

      The click on “add a business account”

      (From device to the Cloud)

      Synchronization with SharePoint Team Sites and Groups Add a business Account


      You have installed  Windows 8.1

      You have to wait till end of march 2016, until the NGSC is available for this operating system

      Windows 8.1, Synchronization with the Microsoft Cloud

      the arrows show, where you initiate the sync process.


      SharePoint Team Sites, Groups and
      OneDrive for Business
      OneDrive (Personal)
      You should start the sync, after you have navigate with your browser to the document library, which you want to sync.
      Click on the sync button

      (From the Cloud –> to your device)

      Here you click the right mouse button on the cloud symbol in the infobar and choose settings.

      The click on “add an account”

      (From device to the Cloud)

      Windows 8.1, Synchronization with SharePoint Team Sites, Groups and OneDrive for Business  



      You see, that starting to sync to the cloud from the device is the best solution. That will work very well, because

      for the user there is only one OneDrive personal account, you may synchronize with.
      the same functionality will work for the Office 365 user. Normally you will have only one OneDrive for Business.

      If you are, for example, an IT consultant, you will have the ability, to add another OneDrive for Business account from a different tenant.

      But we see, there is also a long way for Microsoft, to establish access to SharePoint Team Sites and Groups. And it’s not so easy, to establish a way, to navigate from your client to the right position , where your document library exist on your tenant. But let us surprise.


      Here are some links to four Articles about OneDrive for Business on Microsoft Technet Austria. This content, written in German language (you may translate it with Bing or Google) comes from my MVP colleagues Martina Grom and Toni Pohl.

      OneDrive for Business nutzen – Teil 1
      OneDrive for Business nutzen – Teil 2 (Sync)
      OneDrive for Business nutzen – Teil 3 (Sharing)
      OneDrive for Business nutzen – Teil 4 (Usage)

      Windows 8.1 Update | renaming: SkyDrive to OneDrive

      7. April 2014 1 Kommentar

      OneDrive SkyDrive

      if expected, Microsoft has made changes in Windows 8.1 Update ( April 2014) in OS, but also has renamed SkyDrive to OneDrive.


      Windows 8.1 Update: Explorer and the remaned SkyDrive

      First changes you see in the Windows Explorer… 


      Windows 8.1 Update: OneDrive and synchronisation Stop OneDrive Synchronisation to the Cloud is stopped

      in the context menu you are now allowed to interrupt the synchronization with OneDrive  to the cloud. Later on you may continue…

      Windows 8.1 Update: Renamed modern App OneDrive

      Also the modern app is renamed to OneDrive


      if your OneDrive synchronisation is stopped, you will be remembered

      If you have made your synchronization Off and start your modern app, you will be remembered…



      OneDrive modern App: Options: new switch

      in the option section within you OneDrive modern app there is a new switch to interrupt the synchronization or you may continue…

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