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OneDrive for Business | Local Sync of ‘Shared with me’ files

26. Dezember 2016 4 Kommentare

OneDrive for Business, Microsoft

if you have installed Version 17.3.6674.1021 or higher of the Next Generation Sync Client , first look for the blog post below,

OneDrive for Business | Next Generation Sync Client (all Versions)
Office 365 | OneDrive for Business, Team Sites and Groups – Overview
OneDrive for Business | new Version 17.3.6743.1212
Naming Convention in Explorer with the Next Generation Sync Client

then you are able to sync “Shared with me” to your local device. Here some pictures, which describe, how to do that.

So the pictures are from a German language tenant

Shared With Me 1. Navigate to your OneDrive (for Business) in Office 365

Dateien = Files
Mit mir geteit = Shared with Me

2. Click on “Shared with Me”
in this example the User Julian Versuch has shared in his OneDrive (for Business) the folderIgnite Demo JV” with me

Files and Folders  "Shared with Me"

4. Click on Sync  (Synchronisieren) *

Sync to local device

You should do initiate the first Synchronization exact, as Microsoft has described here.
If you open your Windows Explorer after the Synch, it looks like:

 

Windows Explorer: Shared withn me local sync

You see a new Icon (like SharePoint) and the icon-name is only the Tenant Name (without OneDrive)

In the picture you see some folders:

  • team sites (Finance, Marketing I)
  • groups (Group marketing)
  • and Shared with me Folders (Julian Versuch)

*) I have published this article first in German language end of November.  People ask me, They do not see the Sync-Button. And Yes it could be happen: Reason?

If a user shares only a file with you, there is no possibility to sync this file. The User have to create a folder and have to copy or move the file into it. Then the user may share the folder with you. And then you are able to sync the folder.

Asking the Microsoft product group about ‘Syncing a shared with Me File only’… “This feature is not on our deployment timeline, we won’t  have it in the near future”

new functions and features

Did you know, there is a channel where You are put your wishes for OneDrive and OneDrive for Businss, called UserVoice Kanal von OneDrive  and you see, there is feedback from Microsoft.

UserVoice Channel OneDrive

 

I have voted with UserVoice for a better documentation for the Next Generation Snyc Client. If you like this idea, you may vote too.

OneDrive for Business | Limitations

31. Mai 2014 7 Kommentare

OneDrive for Business, Microsoft

OneDrive for Business has several limitations. For example, in the filename. Or with the prefix “_” in the filename.  Bill Baer, Senior Product Marketing Manager by Microsoft, has published on TechNet an article about several problems with filenames. Most of them has her origin on SharePoint Server. But not at all:

Problem description
Location on SD card if you have a SD card on your device, you cannot use this card to take this as a location for OneDrive for Business data.
Roaming Profiles For OneDrive for Business it is not possible to use it with roaming profiles.
network drives You cannot use OneDrive for business on a network drive. Therefore, and this is a great custom wish, you cannot give OneDrive for business with a fixed drive letter.
You will find several instructions on the internet, how to do that. Sometimes they will work, Sometimes not. Or not anymore.
That’s a a question about many parameters, like OS and so on.

With these restrictions it is not possible, f.e to use it on a campus with several fixed machines, to use OneDrive for Business with local synced data. If you have such an environment, you should disable OneDrive for Business with OAT before deployment, or If you have still deployed, restrict the usage with GPO (group policies).

But this will always work: Use the web-Browser to connect to your SharePoint Server 2013 (on prem) or SharePoint Online (Office 365). Then you may able to work with Office Online on your documents. And you may do Co-Authoring. And that not only with you personal data in OneDrive for business, fka Mysite. Also on all documents in team sites, where you may have access. If you may not able to work with Office Online on a specified document, you may download this document to your device. But not a complete local synchronization of all documents at all.

Admins should enable access to these documents from “outside”, then users may access these data on her own devices, and here they may synchronize all data on these devices for offline usage. And that not only with windows devices…

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